Board Meeting
| Meeting Date | 10 Oct 2023 |
| Meeting Time | 18:00:00 |
| Location | RCPC Office Yogi Park |
| Meeting Type | BOD |
| Meeting Topic | Board Meeting |
| Meeting Agenda | Agenda for the Board Meeting Date: Tuesday, October 10, 2023, 6.00 p.m. to 7.30 p.m. Host: Rtn. Madhvi Kshettry Sr. no. Agenda Item Time (min.) Responsibility 1 President’s address 5 Rtn. Pres. Ajay Chitnis 2 Confirmation of minutes of the Board meeting held on September 11, 2023 2 All 3 Approval of Resignation of Rtn. Rajan Khinvasara Approve leave of absence Approval for exemption from weekly meeting attendance 1 All 4 Status of Club Subscription RY 2023-24 and Club Subscription invoice 3 Rtn. Arun Shroff 5 Club / Trust Financial Statement – RY 2023-24 10 Rtn. Arun Shroff 7 Update on Global Grant and CSR Projects 5 Rtn. PP Ravi Kapoor 8 Fund Raising Requirements — service projects – Medical 5 Rtn. Dr. Saroj Bande 9 Fund Raising Requirements — service projects – Non-medical 5 Rtn. Giri Sakhrani 10 Fund Raising Requirements — service projects – Youth and Next Gen 5 Rtn. PP Nandita Khaire 11 Plan and goal: Public Image, Publication and Vocational Service 5 Rtn. Nitin Rajore 12 Plan and goal: Membership 5 Rtn. PP Dr. Ramesh Dumbre 13 Plan and goal: International Service and TRF Collection plan for the year, progress and action plan 5 Rtn. PP Sanjiv Kumar 14 Plan and goal: Digital Club 5 Rtn. Madhvi Kshettry 15 Plan and goal: Club Administration (Program, Meetings, Bulletin, Fellowship) 5 Rtn. Ashish Goyal 19 Approval of expenditure not included in budget. 1. Projector Bulb / New Projector 2 Rtn. Arun Shroff 20 Any other item with permission of the chair 1. Gupta Foundation USA Grant Application for AdoptAZindagi 2 All 21 Vote of thanks 2 All Rtn. Delshad Karanjia Hon. Secretary RY 2023-24 Rotary Club of Pune Central |
| Chief Guest | |
| Club Members Present | 10 |
| Minutes of Meeting | Rotary Club of Pune Central – RY 2023–24 Board Meeting Minutes Date: Tuesday, 10th October, 2023 Time: 18:00 Venue: Club Office, Yogi Park Attendance Present: Rtn. Ajay Chitnis, Rtn. Delshad Karanjia, Rtn. Arun Shroff, Rtn. Giri Sakhrani (via Zoom), Rtn. Dr. Saroj Bande, Rtn. Madhvi Kshettry, Rtn. PP Ravi Kapoor, Rtn. Nitin Rajore, Rtn. PP Dr. Ramesh Dumbre, Rtn. PP Ajay Dubey, Rtn. PE Brig. PKM Raja Leave of Absence: Rtn. Ashish Goyal, Rtn. Nandita Khaire, Rtn. PP Sanjiv Kumar, Rtn. IPP Uday Dharmadhikari Discussions 1. President Ajay Chitnis welcomed the Board Members to the fourth meeting of the year. 2. The minutes of the Board meeting held on September 11, 2023 were approved. 3. The resignation of Rtn. Rajan Khinvasara was accepted. 4. Leave of absence for the BoD meeting was approved for Rtn. Ashish Goyal, Rtn. PP Madhu Rathi, Rtn. Nandita Khaire, Rtn. PP Sanjiv Kumar, and Rtn. IPP Uday Dharmadhikari. 5. President Ajay said the fundraising had been very successful but only a small percentage of the amounts pledged had been received. He said implementation of several projects, such as the Wheelchair Cricket for differently abled players, would begin soon. He said funds were needed for three more wheelchairs, and any funds remaining would be used to build a shed for storing the wheelchairs. He added that the Mobile Study App for Students of Class X to XII, costing Rs 55 per app, was being fully sponsored by R’Ann Radhika Malhotra. President Ajay said that a request was received from Rtn Jignesh Patel for applying for a Grant of $ 2 million from the Gupta Foundation for vaccinations not covered under the Govt Scheme, and this was agreed to after receiving our FCRA extension. Rtn PP Ravi Kapoor informed that the application could not be submitted on time and hence we would apply for next year. He added that there were another 18 India-centric foundations providing funds for health care projects that RCPC could approach. 6. In his update regarding the club subscription, Rtn. Arun Shroff pointed out that of the club’s 135 members, 102 had paid up fully, 15 had made a partial payment, and 18 had not paid anything at all. From the amount of Rs 1.4 crores committed, and Rs 18.6 lakhs received, funds can be used to support ongoing projects. Rtn. Arun suggested that an email reminder be sent to people who have not paid. He added that he would also compile a list of members who had not pledged any amount at all, and board members should approach them to contribute. He pointed out that the Rs 8,000 contributed by board members towards Fellowships was often insufficient. The current overrun was already at Rs 12,400. 7. Rtn. PP Ravi Kapoor said that the tie-ups for CSR projects with ITC had moved to Level 2, and that they were doing a due diligence at RISAO. He informed that there had been a meeting with Metta Social, who would act as a bridge between NGOs with a national footprint and donors. He suggested putting a committee together to showcase our CSR projects. He added that contributions of Rs 10 lakhs were available for Women’s Empowerment projects. He added that a GSE-CSR Dinner was being organized for CXOs of Nagar Road and Ranjangaon Industries on November 3 at a five-star hotel, with RC Poona Downtown joining as partners. The cost would be Rs 1,250 per head, and RCPC contribution would be Rs 75,000. At this stage President Ajay pointed out that he was not consulted prior to fixing up the date, the venue or the fact that this was to be a joint venture costing us Rs 75,000. He felt that it was totally incorrect to plan such an expenditure without prior approval of the Board, and fix a date without consulting the President. ROTARY CLUB OF PUNE CENTRAL RID 3131 CLUB NO. 021813 B3-102, Yogi Park, 12, Koregaon Park, Pune 411001 M: 9527716505 Email – office@rcpunecentral.org 8. Rtn. Giri Sakhrani said he would be meeting Pravin Bhagwat, the guiding force behind the 14 Trees project, and would plan a visit to the site for members before the Diwali vacation. He added that the plan to get computers updated for students of standards 7 to 10 in schools in Satara was under way. 9. Rtn. Dr. Saroj Bande reported that the average cost per surgery for children with Congenital Heart Disease would vary, but the minimum cost would be Rs 100,000. She also stated that a Medical Checkup Camp had been requested by the Deaf and Mute School at Bhandarkar Road, and this would be organized shortly. 10. Rtn. PE Brig. Raja said that RCPC’s Women’s Empowerment Project ‘She Can & She Will’ was well under way. Following the presentation of Boxing Training Kits to the 8 women boxers from Pune (age group 14–17 years) during the Club Assembly on September 30, 2023, coaching camps were now being conducted. 11. Rtn. Nitin Rajore said we should work towards member assimilation and try to achieve 100 per cent attendance at weekly meetings. An all-out effort should be made to involve all members and have them participate in various projects. 12. Rtn. PP Dr. Ramesh Dumbre said that Assimilation Committee get-togethers would start from November. Rtn. Arun Shroff said there should be some criteria set for those invited to the dinners. PP Dr. Ramesh said that the priority would be to approach people who had stopped coming to meetings. 13. President Ajay informed Rtn. Madhvi Kshettry that she would be given time during our weekly meeting on November 18, 2023, to assist members to download the Rotary 3131 app and show them how to make a bookmark for steps involved in downloading the app. 14. The meeting concluded with a Vote of Thanks. Decisions Made It was decided that a new projector and a boardroom microphone would be bought for the RCPC office. Board members with suitable contacts in this area were requested to help out. |